Business Administration
In addition to actual archive management tasks, the usual administrative tasks have to be carried out in every archive: Administration of internal projects, advising partners with regard to pre-archiving etc. Several modules are licensed as a group in Business Administration. When all modules are used in their full functionality, this results in differentiated, electronically supported business administration. For example, the Partners module is ideally suited for maintaining the partners of an archive (record-supplying partners, suppliers, users) and for handling transactions with them. Parts of Business Administration, in particular Partners, are required for the use of other scopeArchiv modules. Business Administration (together with System Administration) can of course also be installed as a stand-alone module, i.e. without the archive-specific modules:
 | Partners - Registration and maintenance of all master partner data
- Direct availability of partner data for communication via e-mail, telephone, mail etc.
- Linking partner data to other data such as accessions, units of description, loans etc.
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 | Dossiers - Capture of general information for transactions
- Classification of business types and creation of links to partners or other transactions involved
- Statistics on own business activities from various points of view
- Registration of transactions in a filing plan
- The correct registration of activities, documents and events within Dossiers guarantees the reconstruction of all business processes.
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 | Events - Registration and maintenance of events such as meetings, incoming mail etc.
- Administration of events in their logical business context
- Statistics across dossiers
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 | Activities - Registration and maintenance of activities (e.g. preparation, configuration etc.) related to individual transactions
- Scheduling of activities and allocation to partners involved in the transaction
- Evaluation of open issues within and beyond the single dossier (project controlling)
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 | Documents - Registration and maintenance of metadata of all documents belonging to a dossier (transaction)
- Creation of documents (e.g. using templates) directly from Dossiers
- Management of documents within their logical relationship, i.e. stored in a dossier and related to Partners, Events and Activities
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 | Mail-Assistant (Plug-in for MS Outlook) - Registration of all incoming and outgoing e-mails in a dossier
- Creation and dispatch of a document (e-mail with attachments) and saving the event in accordance with the specifications of the dossier
- Linking e-mails to activities and events. Automatic registration of an activity as a task in MS Outlook
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