Benefits

Archives are an important component of Information Lifecycle Management. They accept documents (records), describe them and make the information available to customers again in the required form, the required location and in accordance with state-of-the art technology. Technology therefore drives the requirements.

The benefit derived by the archives from using scopeArchiv depends less on individual software functions than their entirety and on qualitative criteria. On the whole, the work of archivists is rendered more interesting and more attractive.

Safeguards the service order

scopeArchiv covers all common work steps of an archive and unites them seamlessly in a uniform system. This results in a unified doctrine and simple handling.

Brings the archive to life

Thanks to intelligent search functions, archived material is found quickly and in its entirety. Customers become more independent, thus relieving the user services. The image of the archive is enhanced.

Creates legal certainty

Statutory regulations and internal guidelines relating to transfer, loan, security and data protection can only be complied with using modern IT tools. scopeArchiv helps with compliance with regulations and terms of protection.

Optimum cost/benefit ratio

The archive selects the components from which it can derive the most benefit. scopeArchiv is productive soon after the decision to purchase is made, without the need for lengthy initial adjustment of the software and work processes.

Combines standard software and flexibility

scopeArchiv is a standard software package, and yet is sufficiently adaptable to map the various archiving traditions. Consistent adherence to Microsoft’s User Interface Guidelines enables employees to cope in the familiar environment within no time.

One database, one entire system for all work steps

When software is selected, a great deal of importance is attached to sophisticated individual functions. Later, in operation, the sum of the functions and the uniform mode of operation turn out to be more crucial.  This uniformity creates the crucial added value, management and searching is made considerably easier.

Description is made efficient

Thanks to scopeArchiv, archivists requirements for accuracy are met – description is nevertheless performed more quickly, with fewer errors and more transparently. In-depth initial entry and dealing with description backlogs, a frustrating task abandoned by many archives, become affordable again.

Complex, digital transfers become a solvable challenge

Complex accessions and data transfers, including electronic data from document or business administration systems are enjoyable thanks to the Transfer Assistant.

Time for essential tasks

Employees quickly familiarize themselves with the system. They carry out their routine work more efficiently, thus gaining time for essential tasks. It gives them scope to develop their potential and knowledge more quickly and make better use of this.

Long-term partnership

scope solutions ag is constantly extending its offers in order to be able to offer services beyond software and to become a genuine business partner (e.g. consulting in Records Management or in organizational issues). All scope employees are constantly trained and all master the language of archives.

Preservation of value of investment

The scopeArchiv User Group and other feedback systems enable a broad exchange of experience and knowledge in both technical and organizational issues. scopeArchiv can better respond to archive-related or technical enhancements and at a lower cost than a proprietary development. This enables the archive to remain leading edge in every respect.

Archive standards

Standardization leads to a focus on strategic processes – away from perfecting rare special cases. scopeArchiv suggests the use of tried and tested sample processes for many workflows and supports the description standards ISAD(G), ISAAR(CPF) and in the future also EAD and SRW, without prescribing them to the archive.

Ahead of time

Future requirements are covered before the majority of archives actually make use of them – the availability of new functions even prompts many archives to think about them. scopeArchiv is therefore also the bearer of new technologies and ways of thinking.